Document management for the construction industry: Be-Sync Information Portal

Your company accumulates quite a few documents for projects and service locations. It is important that colleagues and chain partners can find the right documents quickly. This is not always easy, because documents are either in 4PS Construct, or somewhere in Microsoft SharePoint Online. Well-thought out document management software for the construction industry can make life a lot easier. You can bring all relevant documents together in a project or service location website with our Be-Sync Information Portal (BIP). Safe, secure, always up to date, and 100% paperless!

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  1. 4PS Group
  2. Be-Sync Information Portal

Having the right documents at hand at all times

No two days are the same in the construction, civil engineering and installation industry, and this also has an impact on the documentation. Projects are updated, drawings change and processes are optimised. That is why it is important that your employees can always access the most up-to-date version of your documents. This can be achieved with a document management software solution tailored to the construction industry. This will ensure that your colleagues do not work with outdated information. Want to know how it works? Then have a look at this animation.

Seamless integration with 4PS Construct

BIP integrates documents for projects or service locations created in 4PS Construct, in a structured manner, in one central environment in SharePoint Online. This creates one central location where you can find all project and service location info.

  • Manage your projects and services

    BIP integrates documents for projects or service locations created in 4PS Construct, in a structured manner, in one central environment in SharePoint Online. This creates one central location where you can find all project and service location info.

  • Manage your projects and services

    Record an unambiguous project or service location documents structure in a template. These templates are the basis of your SharePoint Online environments. BIP uses subsites (main folders or project phases) and libraries (file folders).

  • Flexible and simple setup

    You can set up a SharePoint Online environment for your projects or service locations based on self-defined templates with a few clicks. User roles, security and permissions for documents are recorded in these templates.

Exchange information more efficiently with chain partners

You exchange info between colleagues and chain partners in construction, civil engineering or installation work all the time. But how can you give your partners safe access to your 4PS Construct documents? How can you be sure that everyone uses the latest construction drawings? By using document management software especially designed for construction companies. BIP makes it easy for you to create websites for project or service locations with predefined templates. You determine who gets access to what, and this way you control your projects and service locations.

Share information of projects and service locations with chain partners

  • Add chain partners to your projects or service locations

    It is easy to add chain partners to your project or service locations in SharePoint Online with BIP. Security and access rights can be set up in the self-defined templates.

  • Keep in control of your data

    In BIP you define what document libraries your chain partners may view, edit or add to. This is how you manage your documents, and chain partners can only see the information that is relevant to them.

  • Central location makes for one truth

    Documents created in 4PS Construct are visible in the Microsoft SharePoint Online site at once, thanks to BIP. Did a chain partner add a new construction drawing to your project site?  You can see it at once in 4PS Construct. There is one version of the truth, and nobody needs to work with outdated information.

How does the Be-Sync Information Portal work?

BIP is document management software especially designed for construction companies. You most likely already work with Microsoft 365, and besides the well-known Office packages you probably use Microsoft SharePoint Online to store, secure and share documents in your organisation. The Be-Sync Information Portal makes good use of the extensive functionalities of the Microsoft SharePoint Online platform. Based on predefined templates, you can quickly put a complete project or service location SharePoint environment online in which you can gather all documents. You determine who gets access to this environment, and what info they may view and edit. This makes for quick and simple collaboration with colleagues and chain partners! When you use BIP, you no longer need to invest in separate document management software, or consider integrations with your ERP, 4PS Construct.

Documents from 4PS Construct and software like Office 365 or CAD software, are combined in one project or service location in SharePoint Online. This makes for quick and simple sharing of information with colleagues and chain partners. All stakeholders can always access the right information from any device. Thanks to the document management software for the construction sector that is integrated with 4PS Construct, you always have just one version of the truth. This is so much more efficient, and prevents errors due to incorrect or outdated information. Are you ready for easier and more intelligent document management? Time for BIP!

Would you like to know more?

Looking for a document management solution designed for the construction industry? Download the BIP brochure to learn more about our solution.

Download Brochure BIP

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Be-Sync

Be-Sync has been around in the construction sector for 15 years; we develop and implement specific IT solutions for managing documents, making project information accessible, and we automate workflows and forms with Microsoft SharePoint Online. Be-Sync helps companies use the options of Microsoft 365 in the best way possible, helps set up the governance about Microsoft Teams, Planner and OneNote, and a company-wide intranet based on SharePoint Online, with specific sites for departments and their documents. Be-Sync also helps 4PS customers optimise business processes with customer-specific apps on the Microsoft Power Platform (Power Apps and Power Automate).  4PS took a strategic interest in the activities of Be-Sync on 1 May 2020. Combining these powerful organisations means on comprehensive service of all Microsoft products, services and platforms can be serviced, and therefore the customer only needs one contact for all of these.

Read more information about 4PS Construct

Business Software 4PS Construct

4PS Construct is an innovative business software, applicable to users in the construction, installation and civil engineering industries. A complete cloud service based on the most user-friendly and modern platform currently available: Microsoft Dynamics 365 Business Central.

4PS Construct is a total solution. It supports your business processes in the preparation, implementation and after care. With every new release you will benefit automatically from the newest technology and best practises from the sector.

Read more information about 4PS Construct

Our partnership with Microsoft is very important. We are inseparable, but unique. Our ERP-system 4PS Construct is based on the trustable and future proof platform Microsoft Dynamics 365 Business Central, which is used by millions of people all over the world.

As a Gold Partner of Microsoft we have developed software on the platform Business Central for the construction, installation and civil engineering industries. Our integration with both the Dynamics 365 product set and Microsoft as an organisation offers you the best possible support for your system, both during and post-implementation.

Read more about the partnership between 4PS and Microsoft

Wim ten Hove

Business Unit Manager 4PS International